Southside ISD
Southside
Independent
School District
Electronic
Communication and Data Management and Acceptable
Use
Policies
Southside
Independent
School District
Board of Trustees
Mr. Loren G. Brewer, President
Mr. Andrew Herrera, Vice-President
Mrs. Margie C. Lopez, Secretary
Mr. Craig Knapp, Trustee
Mr. Tony E. Luna, Trustee
Mrs. Lisa L. Salazar, Trustee
Mr. Juan D. Silva, Trustee
Administration
Dr. Mard A.
Herrick, Superintendent
Dr. Sharon Doughty, Assistant
Superintendent for Curriculum & Instruction
Mrs. Elizabeth King, Assistant
Superintendent for Business & Fiscal Services
For additional information, please contact the Technology Department at:
Southside I.S.D.
Attention: Mike Nott
1460 Martinez-Losoya
Road
San Antonio, Texas 78221
Phone (210) 882-1600, ext. 1826
Fax: (210) 626-0101
Table of Contents
Southside ISD Electronic Communication
and Data Management and Acceptable
Use Policies
Southside
ISD Policy CQ(Legal) Electronic Communication and Data Management
PEIMS.............................................................................................................................................................. 1
Adults............................................................................................................................................................... 2
Certification to DOE............................................................................................................................................ 2
Certifications to the FCC..................................................................................................................................... 1
Children’s Internet Protection Act......................................................................................................................... 1
Definitions......................................................................................................................................................... 1
Donations.......................................................................................................................................................... 2
Eligibility........................................................................................................................................................... 2
ESEA Funding................................................................................................................................................... 2
Inappropriate for Minors....................................................................................................................................... 1
Internet Safety Policy......................................................................................................................................... 1
Monitored USE.................................................................................................................................................. 1
Minors............................................................................................................................................................... 2
Public Hearing................................................................................................................................................... 1
Return of Equipment........................................................................................................................................... 2
Technology Protection Measure........................................................................................................................... 1
Transfer of Equipment to Students....................................................................................................................... 2
Universal Service Discounts................................................................................................................................ 1
Uniform Electronic Transactions Act.................................................................................................................... 2
Use of Public Funds........................................................................................................................................... 2
Southside ISD Policy CQ(Local) Electronic Communication and Data
Management....................................... 4
Acceptable Use................................................................................................................................................. 4
Availability of Access.......................................................................................................................................... 4
Disclaimer of Liability.......................................................................................................................................... 4
Filtering............................................................................................................................................................. 4
Intellectual Property Rights................................................................................................................................. 4
Internet Safety................................................................................................................................................... 4
Monitored Use................................................................................................................................................... 4
Use by members of the Public............................................................................................................................. 4
Southside ISD Policy EFE(Legal) Instructional Resources: Copyrighted
Material............................................ 5
Broadcast Programs........................................................................................................................................... 5
Fair Use............................................................................................................................................................ 5
Guidelines......................................................................................................................................................... 5
Performances and Displays................................................................................................................................. 5
Prohibitions....................................................................................................................................................... 5
Reference.......................................................................................................................................................... 5
Southside ISD Policy EFE(Local) Instructional Resources: Copyrighted
Material............................................. 7
Computer Software............................................................................................................................................. 7
Definitions......................................................................................................................................................... 7
Brevity...................................................................................................................................................... 7
Cumulative Effect...................................................................................................................................... 8
Spontaneity.............................................................................................................................................. 7
Agreement on Guidelines for
Classroom Copying in Not-For-Profit Educational Institutions..................................... 7
Multiple Copies for
Classroom Use............................................................................................................. 7
Single Copying for Teachers....................................................................................................................... 7
Guidelines for Educational uses of Music Permissible Uses................................................................................... 8
Single Copies........................................................................................................................................... 8
Rented VCR Films............................................................................................................................................. 7
Appendix...................................................................................................................................................... A-1
Frequently Asked Questions for
Southside ISD Staff........................................................................................ A-12
Memo: Dr. Sharon Doughty,
Assistant Superintendent of Curriculum................................................................... A-6
Notice of Acknowledgement and
Agreement Form............................................................................................ A-11
Parental Permission Form Student
Use of Web-Based E-Mail (Gr 6-12)............................................................... A-4
Parental Permission for Web
Publishing............................................................................................................ A-5
Student Acceptable Use of the Electronic Communications System.................................................................... A-2
Student and Parent Agreement for
Acceptable Use of the Electronic Communications.......................................... A-3
Southside ISD Employee Agreement
for the Acceptable Use of the District’s Electronic System.......................... A-10
Southside ISD Policy CQ (LEGAL)
ELECTRONIC COMMUNICATION AND DATA
MANAGEMENT
PEIMS
The District
shall participate in the Public Education Information Management System (PEIMS)
and through that system shall provide information required for the
administration of the Foundation School Program and of other appropriate
provisions of the Education Code. The PEIMS data standards, established by the
Commissioner of Education, shall be used by the District to submit information.
Education Code 42.006; 19 TAC 61.1025
CHILDREN'S INTERNET PROTECTION ACT
Under the Children's Internet
Protection Act (CIPA), the District must, as a prerequisite to receiving
universal service discount rates, implement certain Internet safety measures
and submit certification to the Federal Communications Commission (FCC). 47 U.S.C. 254 [See UNIVERSAL
SERVICE DISCOUNTS, below, for details]
Districts that do not receive
universal service discounts but do receive funding under the Technology for
Education Act of 1994 (Title III of the Elementary and Secondary Education Act
[ESEA]) must, as a prerequisite to receiving these funds, implement certain
Internet safety measures and submit certification to the Department of
Education (DOE). 20 U.S.C. 7001 [See
ESEA FUNDING, below, for details]
DEFINITIONS
"Harmful to minors"
means any picture, image, graphic image file, or other visual depiction that:
1.
Taken as a whole and with respect to minors, appeals
to a prurient interest in nudity, sex, or excretion;
2.
Depicts, describes, or represents, in a patently
offensive way with respect to what is suitable for minors, an actual or
simulated sexual act or sexual contact, actual or simulated normal or perverted
sexual acts, or a lewd exhibition of the genitals; and
3.
Taken as a whole, lacks serious literary, artistic,
political, or scientific value as to minors.
47 U.S.C. 254(h)(7)(G), 20 U.S.C. 7001(a)(5)(F)
"Technology protection
measure" means a specific technology that blocks or filters Internet
access. 47 U.S.C. 254(h)(7)
"Universal service" means telecommunications
services including Internet access, Internet services, and internal connection
services and other services that are identified by the FCC as eligible for
federal universal service support mechanisms.
47 U.S.C. 254(c)(3), (h)(5)(A)(ii)
UNIVERSAL SERVICE DISCOUNTS
An
elementary or secondary school having computers with Internet access may not
receive universal service discount rates unless the District implements an
Internet safety policy, submits certifications to the FCC, and ensures the use
of computers with Internet access in accordance with the certifications.
47 U.S.C. 254(h)(5)(A), (l); 47 CFR 54.520
INTERNET SAFETY POLICY
The
District shall adopt and implement an Internet safety policy that addresses:
1.
Access by minors to inappropriate matter on the
Internet and the World Wide Web;
2.
The safety and security of minors when using
electronic mail, chat rooms, and other forms of direct electronic
communications;
3.
Unauthorized access, including "hacking,"
and other unlawful activities by minors on-line;
4.
Unauthorized disclosure, use, and dissemination of
personal identification information regarding minors; and
5.
Measures designed to restrict minors' access to
materials harmful to minors.
47 U.S.C. 254(l)
PUBLIC HEARING
The District shall provide reasonable public notice and hold at least
one public hearing or meeting to address the proposed Internet safety policy.
47 U.S.C. 254(h)(5)(A), (l)(1)
INAPPROPRIATE FOR MINORS
A
determination regarding what matter is inappropriate for minors shall be made
by the Board or designee. 47 U.S.C.
254(l)(2)
TECHNOLOGY PROTECTION MEASURE
In
accordance with the appropriate certification, the District shall operate a
technology protection measure that protects minors against access to visual
depictions that are obscene, child pornography, or harmful to minors; and
protects adults against access to visual depictions that are obscene or child
pornography. 47 U.S.C. 254(h)(5)(B),
(C)
MONITORED USE
In accordance with the appropriate
certification, the District shall monitor the on-line activities of minors. 47 U.S.C. 254(h)(5)(B)
CERTIFICATIONS TO THE FCC
To be eligible for universal
service discount rates, the District shall certify to the FCC, in the manner
prescribed at 47 CFR 54.520, that:
1.
An Internet safety policy has been adopted and
implemented.
2.
With respect to use by minors, the District is
enforcing the Internet safety policy and operating a technology protection
measure during any use of the computers.
3.
With respect to use by adults, the District is
enforcing an Internet safety policy and operating a technology protection
measure during any use of the computers, except that an administrator,
supervisor, or other person authorized by the District may disable the
technology protection measure during use by an adult to enable access for bona
fide research or other lawful purpose.
47 U.S.C. 254(h)(5); 47 CFR 54.520
ESEA FUNDING
Federal funds made available under
the Technology for Education Act of 1994 (Title III of the Elementary and
Secondary Education Act [ESEA]) for an elementary or secondary school that does
not receive universal service discount rates may not be used to purchase
computers used to access the Internet, or to pay for direct costs associated
with accessing the Internet unless the District:
MINORS
1.
Has in place a policy of Internet safety for minors
that includes the operation of a technology protection measure that protects
against access to visual depictions that are obscene, child pornography, or
harmful to minors and enforces the operation of the technology protection
measure during any use by minors of its computers with Internet access; and
ADULTS
2.
Has in place a policy of Internet safety that
includes the operation of a technology protection measure that protects against
access to visual depictions that are obscene or child pornography; and enforces
the operation of the technology protection measure during any use of its
computers with Internet access. The District may disable the technology
protection measure to enable access to bona fide research or for another lawful
purpose.
CERTIFICATION TO DOE
The District shall certify its
compliance with these requirements to the Department of Education as part of
the annual application process for each program-funding year under the ESEA.
20 U.S.C. 7001(a)
TRANSFER OF EQUIPMENT TO STUDENTS
The District may transfer to a
student enrolled in the District:
1.
Any data processing equipment donated to the
District, including equipment donated by a private donor, a state eleemosynary
institution, or a state agency under Government Code 2175.126;
2.
Any equipment purchased by the District; and
3.
Any surplus or salvage equipment owned by the
District.
Education Code 32.102(a)
Before transferring data
processing equipment to a student, the District must:
1.
Adopt rules governing transfers, including provisions
for technical assistance to the student by the District;
2.
Determine that the transfer serves a public purpose and
benefits the District; and
3.
Remove from the equipment any offensive,
confidential, or proprietary information, as determined by the District.
Education
Code 32.104
DONATIONS
The District may accept:
1.
Donations of data processing equipment for transfer
to students; and
2.
Gifts, grants, or donations of money or services to
purchase, refurbish, or repair data processing equipment.
Education Code 32.102(b)
USE OF PUBLIC FUNDS
The District may spend public
funds to:
1.
Purchase, refurbish, or repair any data processing
equipment transferred to a student; and
2.
Store, transport, or transfer data processing
equipment under this policy.
Education Code 32.105
ELIGIBILITY
A student is eligible to receive data
processing equipment under this policy only if the student does not otherwise
have home access to data processing equipment, as determined by the District.
The District shall give preference to educationally disadvantaged students.
Education Code 32.103
RETURN OF EQUIPMENT
Except as provided below, a
student who receives data processing equipment from the District under this
policy shall return the equipment to the District not later than the earliest
of:
1.
Five years after the date the student receives the
equipment;
2.
The date the student graduates;
3.
The date the student transfers to another district;
or
4.
The date the student withdraws from school.
If, at the time the student is
required to return the equipment, the District determines that the equipment
has no marketable value, the student is not required to return the equipment.
Education Code 32.106
UNIFORM ELECTRONIC TRANSACTIONS ACT
The District may agree with other
parties to conduct transactions by electronic means. Any such agreement or
transaction must be done in accordance with the Uniform Electronic Transactions
Act. Business and Commerce Code 43.
DATE ISSUED: 09/04/2001
UPDATE 66
Southside ISD Policy CQ (LOCAL)
ELECTRONIC
COMMUNICATION AND DATA MANAGEMENT
The Superintendent or designee shall
implement, monitor, and evaluate electronic media resources for instructional
and administrative purposes.
AVAILABILITY OF ACCESS
Access to the District's
electronic communications system, including the Internet, shall be made
available to students and employees primarily for instructional and
administrative purposes and in accordance with administrative regulations.
Limited personal use of the system shall be permitted if the use:
1.
Imposes no tangible cost on the District;
2.
Does not unduly burden the District's computer or
network resources; and
3.
Has no adverse effect on an employee's job
performance or on a student's academic performance.
USE BY MEMBERS OF THE PUBLIC
Access to the District's electronic
communications system, including the Internet, shall be made available to
members of the public, in accordance with administrative regulations. Such use
shall be permitted so long as the use:
1.
Imposes no tangible cost on the District; and
2.
Does not unduly burden the District's computer or
network resources.
All such use shall be subject to the same content
filtering requirements as those that apply to staff and students.
ACCEPTABLE USE
The Superintendent or designee
shall develop and implement administrative regulations, guidelines, and user
agreements consistent with the purposes and mission of the District and with
law and policy.
Access to the District's electronic communications system
is a privilege, not a right. All users shall be required to acknowledge receipt
and understanding of all administrative regulations governing use of the system
and shall agree in writing to allow monitoring of their use and to comply with
such regulations and guidelines. Noncompliance may result in suspension of
access or termination of privileges and other disciplinary action consistent
with District policies. [See DH, FN series, FO series, and the Student Code of
Conduct] Violations of law may result in criminal prosecution as well as
disciplinary action by the District.
INTERNET SAFETY
The Superintendent or designee
shall develop and implement an Internet safety plan to:
1.
Control students' access to inappropriate materials,
as well as to materials that are harmful to minors;
2.
Ensure student safety and security when using
electronic communications;
3.
Prevent unauthorized access, including hacking and
other unlawful activities; and
4.
Restrict unauthorized disclosure, use, and
dissemination of personally identifiable information regarding students.
FILTERING
Each District computer with
Internet access shall have a filtering device or software that blocks access to
visual depictions that are obscene, pornographic, inappropriate for students,
or harmful to minors, as defined by the federal Children's Internet Protection
Act and as determined by the Superintendent or designee. Filtering may also be
accomplished through a server or appliance so long as every computer that
accesses the Internet must connect through it.
The Superintendent or designee shall
enforce the use of such filtering devices. Upon approval from the
Superintendent or designee, an administrator, supervisor, or other authorized
person may disable the filtering device for bona fide research or other lawful
purpose.
MONITORED USE
Electronic mail transmissions and
other use of the electronic communications system by students, employees, and
the public shall not be considered private. Designated District staff shall be
authorized to monitor such communication at any time to ensure appropriate
use.
INTELLECTUAL PROPERTY RIGHTS
Students shall retain all rights
to work they create using the District's electronic communications system.
As agents of the District,
employees shall have limited rights to work they create using the District's electronic
communications system. The District shall retain the right to use any product
created in the scope of a person's employment even when the author is no longer
an employee of the District.
DISCLAIMER OF LIABILITY
The
District shall not be liable for users' inappropriate use of electronic
communication resources or violations of copyright restrictions or other laws,
users' mistakes or negligence, and costs incurred by users. The District shall
not be responsible for ensuring the accuracy, age appropriateness, or usability
of any information found on the Internet
Southside ISD Policy EFE (LEGAL)
INSTRUCTIONAL RESOURCES: COPYRIGHTED MATERIAL
EXCLUSIVE RIGHTS
Employees of the District shall
comply with the provisions of the United States Copyright Law. Subject to
certain specific exceptions, as stated below, the owner of a copyright has the
exclusive rights to reproduce, distribute, perform, or display the copyrighted
work, or to authorize such reproduction, distribution, performance, or display by
others. 17 U.S.C. 106
FAIR USE
An exception to the exclusive
rights enjoyed by copyright owners is the doctrine of fair use. The fair use of
a copyrighted work for purposes of teaching, scholarship, or research is not an
infringement of copyright.
The following factors shall be
considered in determining fair use:
1.
The purpose and character of the use, including
whether the use is of a commercial nature or for nonprofit educational
purposes.
2.
The nature of the copyrighted work.
3.
The amount and importance of the portion used in
relation to the copyrighted work as a whole.
4.
The effect of the use upon the potential market for
or value of the copyrighted work.
17 U.S.C. 107
PERFORMANCES AND DISPLAYS
A further exception shall be
performance or display of a work by instructors or students in the course of
face-to-face teaching activities in a classroom or other similar place devoted
to instruction. 17 U.S.C. 110
GUIDELINES
Employees who wish to use copyrighted print material and
sheet music shall follow the guidelines set forth in the "Agreement on
Guidelines for Classroom Copying in Not-for-Profit Educational
Institutions" and "Guidelines for Educational Uses of Music."
[See EFE (EXHIBIT)] Those guidelines establish a minimum guaranteed fair use, not
a maximum. Any use that falls within those guidelines is a fair use; any use
which exceeds these guidelines shall be judged by the four factors stated above
and may be subject to challenge. Any determination regarding whether a use that
exceeds the guidelines is a fair use shall rest with an appropriate court of
law.
PROHIBITIONS
Notwithstanding the fair use
guidelines, the following shall be prohibited:
1.
Copying of print materials and sheet music to create or
replace or substitute for anthologies, compilations, or collective works. This
prohibition against replacement or substitution applies whether copies of
various works or excerpts are accumulated, or reproduced and used separately.
2.
Copying of or from works intended to be
"consumable" in the course of study or teaching. These works include
workbooks, exercises, standardized tests, test booklets, answer sheets, and
like consumable material.
3.
Copying shall not substitute for the purchase of
books, publishers' reprints, or periodicals; be directed by higher authority;
or be repeated with respect to the same item by the same teacher from term to
term.
No charge shall be made to the
student beyond the actual cost of the photocopying.
Additional prohibitions regarding
the use of music are:
5.
Copying for the purpose of performance, except as
permitted under the "Guidelines for Educational Use of Music."
6.
Copying for the purpose of substituting for the
purchase of music, except as permitted under the "Guidelines for
Educational Use of Music."
7.
Copying without inclusion of the copyright notice
that appears on the printed copy.
REFERENCE
"Agreement on Guidelines for
Classroom Copying in Not-for-Profit Educational Institutions" and
"Guidelines for Educational Use of Music" contained in the historical
note following 17 U.S.C. 107
BROADCAST PROGRAMS
Broadcast programs, including
commercial and public television and radio, shall not be videotaped or
tape-recorded for reuse without permission, except within the following
guidelines:
1.
A broadcast program may be recorded off-air
simultaneously with broadcast transmission (including simultaneous cable
retransmission) and retained by a District school for a period not to exceed
the first 45 consecutive calendar days after date of recording. At the end of
that retention period, off-air recordings shall be erased or destroyed.
2.
Off-air recordings may be used once by individual
teachers in the course of relevant teaching activities and repeated once only
when instructional reinforcement is necessary during the first ten consecutive
school days within the 45-calendar-day retention period. "School
days" are actual days of instruction, excluding examination periods.
3.
Off-air recordings shall be made at the request of
and used by individual teachers and shall not be regularly recorded in
anticipation of requests. No broadcast program shall be recorded off-air more
than once at the request of the same teacher, regardless of the number of times
the program is broadcast.
4.
A limited number of copies may be reproduced from
each off-air recording to meet the legitimate needs of teachers under these
guidelines. Each such additional copy shall be subject to all provisions
governing the original recording. All copies of off-air recordings shall
include the copyright notice on the broadcast program as recorded.
5.
After the first ten consecutive school days, off-air
recordings may be used up to the end of the 45-calendar-day retention period
only to determine whether or not to include the broadcast program in the
teaching curriculum and shall not be used in the District for student
exhibition or any other non-evaluative purpose without authorization.
6.
Off-air recordings need not be used in their
entirety, but the recorded programs shall not be altered from their original
content. Off-air recordings shall not be physically or electronically combined
or merged to constitute teaching anthologies or compilations.
REFERENCE 17 U.S.C. 107 historical note
DATE ISSUED: 04/20/1988
Southside ISD Policy EFE (LOCAL)
INSTRUCTIONAL
RESOURCES: COPYRIGHTED MATERIAL
RENTED VCR FILMS
Films rented for
use with a videocassette recorder shall be used in the classroom for education
purposes only. No rented film that includes a notice that the film is intended
for "home use only" shall be shown to a class for entertainment
purposes.
COMPUTER SOFTWARE
Unless otherwise provided in the
purchase agreement, a purchased computer program shall not be used as a
"master" to make copies. A computer program may be legally copied
only if:
1.
Making a copy is an essential step in using the
program (such as automatic copying into memory when a program is loaded); or
2.
The new copy is a backup; backups cannot be used
simultaneously with the original and must be erased if the original is resold.
District employees shall not use networking and booting (defined below) to
accomplish multiple simultaneous use of a program without permission or unless
the purchase agreement allows a specified multiple use of the single copy.
DEFINITIONS
"Networking" is the
process of using a single program in a single terminal that is connected to
other terminals, permitting the program to be used simultaneously in more than
one computer.
"Booting" is the process of loading a program
into a computer terminal. Multiple uses can be accomplished by loading the same
program into several different terminals.
DATE ISSUED: 04/20/1988
UPDATE 32
AGREEMENT ON GUIDELINES FOR CLASSROOM
COPYING IN NOT-FOR-PROFIT EDUCATIONAL INSTITUTIONS
I. SINGLE COPYING FOR TEACHERS:
A single copy may be made of any of the following by or for a teacher at his or her individual request for his or her scholarly research or use in teaching or preparation to teach a class:
a. A chapter from a book.
b. An article from a periodical or newspaper.
c. A short story, short essay, or short poem, whether or not from a collective work.
d. A chart, graph, diagram, drawing, cartoon, or picture from a book, periodical, or newspaper.
II. MULTIPLE COPIES FOR CLASSROOM USE:
Multiple copies (not to exceed in any event more than one copy per student in a course) may be made by or for the teacher giving the course for classroom use or discussion, provided that: The copying meets the tests of brevity and spontaneity as defined below.
(a) The copying meets the cumulative effect test as defined below.
(b) Each copy includes a notice of copyright.
DEFINITIONS:
Brevity:
i) Poetry:
a) A complete poem if less than 250 words and if printed on not more than two pages
b) From a longer poem, an excerpt of not more than 250 words.
ii) Prose:
a) Either a complete article, story, or essay of less than 2,500 words
b) An excerpt from any prose work of not more than 1,000 words or 10 percent of the work, whichever is less, but in any event a minimum of 500 words
[Each of the numerical limits stated in "i" and "ii" above may be expanded to permit the completion of an unfinished line of a poem or of an unfinished prose paragraph.]
iii) Illustration: One chart, graph, diagram, drawing, cartoon, or picture per book or per periodical issue.
iv) "Special" works: Certain works in poetry, prose, or in "poetic prose" which often combine language with illustrations and which are intended sometimes for children and at other times for a more general audience fall short of 2,500 words in their entirety. Paragraph "ii" above notwithstanding such "special works" may not be reproduced in their entirety; however, an excerpt comprising not more than two of the published pages of such special work and containing not more than 10 percent of the words found in the text thereof, may be reproduced.
Spontaneity:
i) The copying is at the instance and inspiration of the individual teacher, and
ii) The inspiration and decision to use the work and the moment of its use for maximum teaching effectiveness are so close in time that it would be unreasonable to expect a timely reply to a request for permission.
Cumulative Effect:
i) The copying of the material is for only one course in the school in which the copies are made.
ii) Not more than one short poem, article, story, essay, or two excerpts may be copied from the same author, nor more than three from the same collective work or periodical volume during one class term.
iii) There shall not be more than nine instances of such multiple copying for one course during one class term.
[The limitations stated in "ii" and "iii" above shall not apply to current news periodicals and newspapers and current news sections of other periodicals.]
GUIDELINES FOR EDUCATIONAL USES OF
MUSIC
PERMISSIBLE USES:
1. Emergency copying to replace purchased copies which for any reason are not available for an imminent performance provided purchased replacement copies shall be substituted in due course.
2. Multiple copies: For academic purposes other than performance, multiple copies of excerpts of works may be made, provided that the excerpts do not comprise a part of the whole which would constitute a performable unit such as a section, movement or aria, but in no case more than 10 percent of the whole work. The number of copies shall not exceed one copy per student.
Single copies:
For academic purposes other than performance, a single copy of an entire performable unit (section, movement, aria, etc.) that is, (1) confirmed by the copyright proprietor to be out of print or (2) unavailable except in a larger work, may be made by or for a teacher solely for the purpose of his or her scholarly research or in preparation to teach a class.
3. Printed copies, which have been purchased, may be edited or simplified provided that the fundamental character of the work is not distorted or the lyrics, if any, altered or lyrics added if none exist.
4. A single copy of recordings of performances by students may be made for evaluation or rehearsal purposes and may be retained by the educational institution or individual teacher
5. A single copy of a sound recording (such as a tape, disc or cassette) of copyrighted music may be made from sound recordings owned by an educational institution or an individual teacher for the purpose of constructing aural exercises or examinations and may be retained by the educational institution or individual teacher. (This pertains only to the copyright of the music itself and not to any copyright which may exist in the sound recording.)
17 U.S.C. 107 historical note
|
DATE ISSUED: 04/20/1988
UPDATE 32
EFE(E)-P
|
|
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APPENDIX
STUDENT ACCEPTABLE USE OF THE
ELECTRONIC
COMMUNICATIONS SYSTEM
Students may be given access to the District's electronic communications system. Through this system, students will be able to communicate with other schools, colleges, organizations, and people around the world through the Internet and other electronic information systems/networks. Students will have access to hundreds of databases, libraries, and computer services all over the world.
With this educational opportunity comes responsibility. It is important that students, parents, and staff read the District policy and regulations and the agreement form and ask any questions needed to help in understanding them. Inappropriate system use will result in the loss of the privilege to use this educational tool. (“Please acknowledge receipt and understanding of these items completing and returning the NOTICE of Acknowledgement and Agreement Form in the back of this handbook.)
Please note that the Internet is a network of many types of communication and information networks. It is possible that students may run across areas of adult content and some material students (or their parents) might find objectionable. While the District will use filtering technology to restrict access to such material, it is not possible to absolutely prevent such access. It will be each student’s responsibility to follow the rules for appropriate use.
RULES FOR APPROPRIATE USE
· Students may be assigned an individual account, and are responsible for not sharing the password for that account with others or you may have use of a generic student account.
· Students will be held responsible at all times for the proper use of this account, and the District may suspend or revoke the student’s access if they violate the rules.
· Remember that people who receive e-mail from individuals with a school address might think the message represents the school's point of view.
· The account is to be used only for identified educational purposes.
INAPPROPRIATE USES
· Using the system for any illegal purpose.
· Posting messages or accessing materials that are abusive, obscene, sexually oriented, threatening, harassing, damaging to another's reputation, or illegal.
· Posting personal information about yourself or others (such as addresses and phone numbers).
· Disabling or attempting to disable any Internet filtering device.
· Encrypting communications to avoid security review.
· Borrowing someone's account without permission.
· Downloading or using copyrighted information without permission from the copyright holder.
· Intentionally introducing a virus to the computer system.
· Wasting school resources through the improper use of the computer system.
· Gaining unauthorized access to restricted information or resources.
· Tampering with another user’s computer, files, or e-mail
· Use that violates the student code of conduct
CONSEQUENCES FOR INAPPROPRIATE USE
· Suspension of access to the system;
· Revocation of the computer system account; or
· Other disciplinary or legal action, in accordance with the Student Code of Conduct and applicable laws.
The student agreement to abide by these guidelines must be renewed each academic year.
STUDENT AND PARENT AGREEMENT FOR ACCEPTABLE USE OF THE ELECTRONIC COMMUNICATIONS SYSTEM
STUDENT:
___ I understand that my computer use is not private and that the District will monitor my activity on the computer system.
___ I have read the District's electronic communications system policy and administrative regulations and agree to abide by their provisions. I understand that violation of these provisions may result in suspension or revocation of system access.
PARENT:
I have read the District's electronic communications system policy and administrative regulations. In consideration for the privilege of my child using the District's electronic communications system, and in consideration for having access to the public networks, I hereby release the District, its operators, and any institutions with which they are affiliated from any and all claims and damages of any nature arising from my child's use of, or inability to use, the system, including, without limitation, the type of damage identified in the District's policy and administrative regulations.
I give permission for my child to participate in the District's electronic communications system
and certify that the information contained on this form is correct.
I do not give permission for my child to participate in the District's electronic communications system.
__________________________________________ ________________________________________
Student’s Name (Please Print) Grade Level
_________________________________ ______ __________________________________ ______
Student’s Signature Date Parent/Guardian Signature Date
Parental
Permission Form
Student Use of Web-Based E-Mail
Southside ISD
(Grades 6th-12th)
With your permission, your son/daughter will be
allowed to participate in Web-based electronic mail (e-mail) at school for educational and instructional purposes.
Students will e-mail messages to students at
other SISD campuses, students in other states and countries, to experts at the
“Ask an Expert” site, and others as appropriate. E-mail activities will be well defined,
teacher-monitored, and linked to social studies, science, language arts,
mathematics, and enrichment content topics.
This parental permission form must be on file for your son/daughter
before he/she will be permitted to participate in e-mail activities. Your child’s teacher will guide students
through the acquisition of a Web-based e-mail account and instruct students on
its proper use.
Please be sure to read the District Internet Access
Acceptable Use Policy for Students in the Student-Parent Handbook, as it presently includes several references
to e-mail. Students who do not follow
District policy while using his or her e-mail account at school will be subject
to disciplinary action, as per the District
Internet Access Acceptable Use Policy for Students.
PLEASE
COMPLETE AND RETURN TO YOUR CHILD’S TEACHER
My SON / DAUGHTER, ___________________________, (has/
does not have) my permission to participate in Web-based electronic mail
(e-mail) in school.
Campus: ________________________________
Grade/Class: ________________________________
Date: ________________________________
Parent/Guardian
Signature:
________________________________
Southside Independent
School District
Parental Permission for Web Publishing
Dear
Parents:
The
Internet is a vast and rapidly growing worldwide network of computers. No individual or group runs the Internet;
rather, it is a collective effort of thousands of information providers such as
schools, governments, nonprofit groups, commercial groups, and
individuals. Internet users now number
in the hundreds of millions.
All
of Southside Independent School District's campuses are able to use the
Internet's rich resources, and also publish information on the Internet. As part of many technology applications
employed across the curriculum, the school may wish to publish a variety to
teacher and student products on the Internet.
The types of products may include, but are not limited to: creative writing, artwork, slide and
audio/visual presentations produced by the students and their teachers.
We will not publish grades or
student test scores, students' last names, home addresses, phone numbers, or
materials protected by federal regulations.
If we choose to use a digital image of your child, it will only be if
your child is in a group and only your child's first name will be used. If we
choose to display your child's work, only your child's first name will be used.
In
order for your child's work, first name or digital image to appear on a
Southside campus Web page, we need to have your written permission. Please sign and return the bottom portion of
this form. If you have any questions or
concerns, please contact the Principal or the designated Campus Webmaster at
your child’s school.
Parent Agreement Form for
Publication of Information on
the Internet
Student____________________________________________Grade_________
Classroom
Teacher___________________________________________________
My child's work may be electronically
displayed and published by the Southside Independent School District. Photographs of my child, in a group setting,
may be electronically displayed and published by the Southside Independent
School District. My child's name (first
name only) may be used in association with published work.
Circle One: YES NO
_____________________________________ __________________________
Parent/Guardian Signature Date
To: All
Personnel
From: Dr.
Sharon Doughty, Assistant Superintendent of Curriculum
Subject: Administrative Regulation for Electronic
Communication and Data Management
Dept: Curriculum
Ref: Policies CQ (LOCAL), FL, DH, FN series, FO series, Family
Rights and Privacy Act, Student Code of Conduct
2.
Ensure that all users of the District's system annually complete and sign
an agreement to abide by District policies and administrative regulations
regarding such use. All such agreements will be maintained on file in the
personnel office (staff).
3.
Ensure that employees supervising students who use the District's system
provide training emphasizing the appropriate use of this resource.
4.
Ensure that all software loaded on computers in the District is
consistent with District standards and is properly licensed.
5.
Be authorized to monitor or examine all system activities, including
electronic mail transmissions, as deemed appropriate to ensure student online
safety and proper use of the system.
6.
Be authorized to disable a filtering device on the system for bona fide
research or another lawful purpose, with approval from the Superintendent.
7.
Be authorized to establish a retention schedule for messages on any
electronic bulletin board and to remove messages posted locally that are deemed
to be inappropriate.
8.
Set limits for data storage within the District's system, as needed.
INDIVIDUAL USER RESPONSIBILITIES
The
following standards will apply to all users of the District's electronic
information/ communications systems:
(A)
ON-LINE
CONDUCT
1.
The individual in whose name a system account is
issued will be responsible at all times for its proper use. Passwords and other
information related to system and network access are restricted to that
individual and must not be shared with anyone else.
2.
The system may not be used for illegal purposes, in
support of illegal activities, or for any other activity prohibited by District
policy or guidelines.
3.
System users may not disable, or attempt to disable,
a filtering device on the District's electronic communications system.
4.
Communications may not be encrypted so as to avoid
security review by system administrators.
5.
System users may not use another person's system
account without written permission from a supervising administrator or the
Assistant Superintendent of Curriculum, as appropriate.
6.
Students may not distribute personal information
about themselves or others by means of the electronic communications system;
this includes, but is not limited to, personal addresses and telephone numbers.
7.
Students should never make appointments to meet
people whom they meet on-line and should report to a teacher or administrator
if they receive any request for such a meeting.
8.
System users must purge electronic mail in accordance
with established retention guidelines.
9.
System users may not redistribute copyrighted
programs or data except with the written permission of the copyright holder or
designee. Such permission must be specified in the document or must be obtained
directly from the copyright holder or designee in accordance with applicable
copyright laws, District policy, and administrative regulations.
10.
System users should avoid actions that are likely to
increase the risk of introducing viruses to the system, such as opening e-mail
messages from unknown senders and loading data from unprotected computers.
11.
System users may upload or download District approved
public domain programs to the system. The District will maintain an electronic
list of approved public domain programs.
Shareware is not public domain software.
12.
System users may not send, forward or post messages
that are abusive, obscene, pornographic, sexually oriented, threatening,
harassing, damaging to another's reputation, or illegal.
13.
Users may not send, forward, or post chain e-mail or
other messages that are personal for-profit use.
14.
System users may not purposefully access materials
that are abusive, obscene, pornographic, sexually oriented, threatening,
harassing, damaging to another's reputation, or illegal.
15.
System users may not misrepresent the District
through electronic communication. They should be mindful that use of
school-related electronic mail addresses and fax transmissions might cause some
recipients or
16.
other readers of that communication to assume they
represent the District or school, whether or not that was the user's intention.
17.
System users may not abuse or waste District
electronic communications system resources (e.g. e-mail spamming, mass
distribution of videos, photos, etc.)
18.
System users may not gain unauthorized access to
resources or information.
19.
District e-mail broadcasts must be approved by the
Assistant Superintendent of Curriculum.
(B)
VANDALISM
PROHIBITED
Any
attempt to harm or destroy District equipment or data or the data of another
user of the District's system or of any of the agencies or other networks that
are connected to the Internet is prohibited. Attempts to degrade or disrupt
system performance are violations of District policy and administrative
regulations and may constitute criminal activity under applicable state and
federal laws. Such prohibited activity includes, but is not limited to, the
uploading, downloading or creating of computer viruses or hacking tools.
Vandalism as defined above
will result in the cancellation of system use privileges and will require
restitution for costs associated with system restoration, as well as other
appropriate consequences. [See DH, FN series, FO series, and the Student Code
of Conduct]
(C)
FORGERY
PROHIBITED
Forgery or attempted forgery of
electronic mail messages and signatures are prohibited. Attempts to read,
delete, copy, or modify the electronic mail of other system users, deliberate
interference with the ability of other system users to send/receive electronic
mail, or the use of another person's user ID and/or password is prohibited.
(D)
INFORMATION
CONTENT / THIRD-PARTY SUPPLIED INFORMATION
System users and parents of students with access to the District's
system should be aware that, despite the District's use of technology
protection measures as required by law, use of the system may provide access to
other electronic communications systems in the global electronic network that
may contain inaccurate and/or objectionable material.
A student
who gains access to such material is expected to discontinue the access as
quickly as possible and to report the incident to the supervising teacher.
A student
knowingly bringing prohibited materials into the school's electronic
environment will be subject to suspension of access and/or revocation of
privileges on the District's system and will be subject to disciplinary action
in accordance with the Student Code of Conduct.
An
employee knowingly bringing prohibited materials into the school's electronic
environment will be subject to disciplinary action in accordance with District
policies. [See DH]
(E)
PARTICIPATION
IN CHAT ROOMS AND NEWSGROUPS
Participation
in chat rooms and newsgroups accessed on the Internet is permissible for
students, under appropriate supervision, and for employees. Use will be limited
to educational and District related activities.
No non-educational use of chat rooms, newsgroups, or instant messaging
will be allowed.
(F)
DISTRICT
WEB SITE
The
District will maintain a District Web site for the purpose of informing
employees, students, parents, and members of the community of District
programs, policies, and practices. Requests for publication of information on
the District Web site must be directed to the designated Webmaster. The
Assistant Superintendent of Curriculum, in collaboration with the technology
department, will establish guidelines for the development and format of Web
pages controlled by the District. The Technology Coordinator will link campus
web pages to the District Web site. 
No
personally identifiable information regarding a student will be published on a
Web site controlled by the District without written permission from the
student's parent. 
No
commercial advertising will be permitted on a Web site controlled by the
District.
SCHOOL OR CLASS WEB PAGES
Schools or
classes may publish and link web pages to the campus Web pages that present
information about the school or class activities, subject to approval from the
campus principal or designee (campus Webmaster). The campus principal will
designate the staff member responsible for managing the campus's Web page.
Teachers will be responsible for compliance with District rules in maintaining
their class Web pages. Any links from a school or class Web page to sites
outside
the District's computer network must receive approval from the campus principal
or designee and the outside site’s management.
Also, parent permission is required for students who are minors.
(G)
STUDENT
WEB PAGES
With the approval
of the campus principal or designee, students may submit individual Web pages
to be linked to campus Web pages. All material presented on a student's Web
page must be related to the student's educational activities and must conform
to the District Acceptable Use Policies. Student Web pages must include the
following notice: "This is a student
Web page. Opinions expressed on this page shall not be attributed to the
District." Any links from a student's Web page to sites outside the
District's computer system must receive approval from the campus principal or
designee. Also, parent permission is
required for students who are minors.
(H)
EXTRA-
CURRICULAR ORGANIZATION WEB PAGES
With the
approval of the campus principal, campus extracurricular organizations may
submit Web pages to be linked to that campus' Web site. All material presented
on the Web page must relate specifically to organization activities and include
only staff or student-produced material. The web page must conform to the
District Acceptable Use Policies. The sponsor of the organization will be
responsible for compliance with District web development and maintenance rules.
Web pages of extracurricular organizations must include the following notice:
"This is a student extracurricular
organization Web page. Opinions expressed on this page shall not be attributed
to the District." Any links from the Web page of an extracurricular
organization to sites outside the District's computer system must receive
approval from the campus principal or designee and the outside site’s
management. Also, parent permission is required for students who are minors.
(I)
PERSONAL
WEB PAGES
District
employees, Trustees, and members of the public will not be permitted to publish
personal Web pages using District resources.
(J)
NETWORK
ETIQUETTE
System users
are expected to observe the following network etiquette:
1.
Be polite, messages typed in capital letters are the
computer equivalent of shouting and are considered rude.
2.
Use appropriate language; swearing, vulgarity, ethnic
or racial slurs, and any other inflammatory language are prohibited.
3.
Pretending to be someone else when sending or
receiving messages is considered inappropriate.
4.
Transmitting obscene messages or pictures is
prohibited.
5.
Be considerate when sending attachments with e-mail
by considering whether a file may be too large to be accommodated by the
recipient's system or may be in a format unreadable by the recipient.
6.
Using the network in such a way that would disrupt
the use of the network by other users is prohibited.
TERMINATION / REVOCATION OF SYSTEM USER ACCOUNT
Termination
of an employee's or a student's access for violation of District policies or
regulations will be effective on the date the principal or District supervisor issues/receives
notice of revocation of system privileges, or on a future date if so specified
in the notice.
DISCLAIMER
The
District's system is provided on an "as is, as available" basis. The
District does not make any warranties, whether expressed or implied, including,
without limitation, those of merchantability and fitness for a particular
purpose with respect to any services provided by the system and any information
or software contained therein. The District does not warrant that the functions
or services performed by, or that the information or software contained on the
system will meet the system user's requirements, or that the system will be
uninterrupted or error free, or that defects will be corrected.
Opinions,
advice, services, and all other information expressed by system users,
information providers, service providers, or other third-party individuals in
the system are those of the providers and not the District.
The District will cooperate fully with local,
state, or federal officials in any investigation concerning or relating to
misuse of the District's electronic communications system
Southside ISD Employee Agreement
for the Acceptable Use of the
District’s Electronic
Communications System
District employees will be given
access to the District's electronic communications system. The electronic
communications system is defined as the District’s network, servers, computer
workstations, peripherals, applications, databases, online resources, Internet
access, email, and any other technology designated for use by employees.
With this educational opportunity comes
responsibility. It is important that employees read the Southside ISD
Administrative Regulation for Acceptable Use and this agreement form, and then
ask any questions if you need help understanding them. Inappropriate system use
of the District’s electronic communications system use will result in the
consequences below, including loss of the privilege to use this educational
tool.
Please
acknowledge receipt and understanding of these items found in the Southside ISD
Electronic Communication and Data Management and Acceptable Use Policies by
completing and returning the Notice of Acknowledgement and Agreement Form in
the back of this handbook.
Please note that Internet access is part of the
District’s electronic communications systems. The Internet is a network of many
types of communication and information networks. Some material accessible via
the Internet may contain content that is illegal, inaccurate, or potentially
offensive to employee. It is possible for employees to access (accidentally or
otherwise) these areas of content. While the District uses filtering technology
and protection measures to restrict access to such material, it is not possible
to absolutely prevent such access. It will be each employee’s responsibility to
follow the rules for appropriate and acceptable use.
SOME RULES FOR APPROPRIATE
USE
·
Employees must only open, view, modify, and delete
their own computer files, unless they have specific permission from a
supervisor to do otherwise.
·
Internet use at school must be directly related to
school assignments and projects.
·
Employees may be assigned an individual account and
must use only those accounts and passwords that they have been granted
permission by the District to use. All account activity should be for
educational purposes only.
·
Employees are responsible at all times for their use
of the District’s electronic communications system and must assume personal
responsibility to behave ethically and responsibly, even when technology
provides them the freedom to do otherwise.
SOME EXAMPLES OF INAPPROPRIATE USES
·
Using the District’s electronic communications system
for illegal purposes (e.g. gambling, pornography, computer hacking).
·
Disabling or attempting to disable any system
monitoring or filtering or security measures.
·
Sharing your user name and password with others,
borrowing someone else’s user name, password, or account access.
·
Purposefully opening, viewing, using, or deleting
files belonging to another system user without permission.
·
Electronically posting personal information about
yourself or others (i.e., addresses, phone numbers, pictures).
·
Downloading or plagiarizing copyrighted information
without permission from the copyright holder.
·
Intentionally introducing a virus or other malicious
programs onto the District’s system.
·
Electronically posting messages or accessing
materials that are abusive, obscene, sexually oriented, threatening, harassing,
damaging to another's reputation, or illegal.
·
Wasting or abusing school resources through unauthorized
system use (e.g. playing online games, downloading music, watching video
broadcasts, participating in chat rooms, checking personal email, etc).
·
Gaining unauthorized access to restricted information
or network resources.
CONSEQUENCES FOR INAPPROPRIATE USE
·
Suspension of access to the District’s electronic
communications system;
·
Revocation of the District’s electronic
communications system account(s); and/or
·
Other appropriate disciplinary or legal action in
accordance with applicable laws.
NOTE:
The employee agreement to abide by these guidelines must be renewed each
academic year. Also, District Policies and Administrative Regulations are
included in all handbooks for your review.
Southside
ISD Employee Agreement for Acceptable Use of the
Electronic
Communications System
Notice of
Acknowledgement and Agreement Form
I understand that my computer use
is not private and the District will monitor my activity on the computer
system. I have read the Southside Independent School District’s electronic
communications system(s) policy and administrative regulations and agree to
abide by their provisions. I understand that the Acceptable Use Policies are included
in the employee handbook and a digital copy is posted on the district’s
intranet site. In consideration for the privilege of using the Southside
Independent School District’s electronic communications system and in
consideration of having access to the public networks, I hereby release the
Southside Independent School District, its operators, and any institutions with
which they are affiliated from any and all claims and damages of any nature
arising from my use of, or inability to use, the system, including, without
limitation, the type of damages identified in the District's policy and
administrative regulations.
Employee Signature __________________________________
Employee Name_____________________________________
School/Location _____________________________________
Date _______________________
I.
Acceptable Use Policy Frequently Asked Questions for
Southside ISD Staff
I
am afraid IT staff is reading my files and correspondences, are they?
IT
staff does not observe the contents of the electronic communications system
except under certain circumstances such as during an investigation of a
specific allegation usually brought about by parties outside of IT. They operate under a need-to-know policy that
prohibit them from browsing files, etc.
However, if during their normal duties an IT staff member comes across a
clear violation of the Acceptable Use Policy they are obligated to report the
incident to their immediate supervisor and the superintendent.
I
like to listen to music on my computer, what’s the harm?
If you were listening to a music CD that you had
purchased, it would become an issue of fairness to others in your work area and
would fall under the responsibility of your supervisor. Otherwise, depending on how the music was
obtained, there may be copyright laws being violated. Additionally, if you are listening to radio
stations that make their content available on the Internet with your PC you are
wasting a valuable (expensive) SISD commodity – Internet bandwidth. SISD has to maintain a large enough “pipe” to
the Internet to be able to pass all of SISD’s
communications with other Internet-based entities (e-mail, file transfers,
etc.) and still allow the students a reasonably pleasant Internet browsing experience. We have over 900 PC’s in the district and
much too often we find one or two PC’s using over half of the total “pipe” to
the Internet for the large part of a day.
A more cost effective solution would be to play your music on a
conventional radio/CD player.
I
loaned my network account and password to someone, what’s the harm?
Much of SISD’s information
is confidential and legally protected.
Those that are charged with the protection of that information are
required to restrict access to that information to only people who have a
“need-to-know.” You were granted access
to a network resource with the understanding that it was for your use and you
required access to the information presented by that service for the completion
of your job duties. The person you gave
your account and password to obviously did not have the proper approval or they
would have had their own account and password.
You do not have the authority to grant that access.
No other person can use your account for any
reason. Other staff may not sit down at
your desk while you are logged in to any system and use your account to
accomplish a task. Note examples listed
below.
·
A teacher cannot
use the Attendance Secretary’s PEIMS account to look up student schedules or
other information.
·
Students cannot
use staff accounts to look up another student’s schedule.
·
Students cannot
post grades in a teacher’s grade book.
·
Non-SISD staff
(parents, volunteers) cannot use staff accounts to help out in the office.
Note: To prevent unauthorized use of accounts while
away from your desk, users should set a screen saver password and lock the
computer console when leaving.
What about the folks from IT or the help desk? Can I give them passwords so they can fix my
computer?
Do
not give your password to anyone, even IT staff. They are not to know your password. If any IT staff asks you for your password,
report them to their superior or a director in the Technology Services
department. The approved method to gain
access to your account is for them to ask your permission, change the password,
perform work, change password, and notify you of completion.
Explain what limited use of district technology for
personal use means.
Limited
use shall be permitted if the use:
·
Imposes no tangible cost
on the District;
·
Does not unduly burden the
District’s computer or network resources; and
·
Has no adverse effect on
an employee’s job performance or on a student’s academic performance.
Acceptable – Some examples of acceptable limited use would be to get a grocery
list from home, confirm an appointment, or send a message home about getting
home late, leaving early, etc. Very
little work time should be spent doing this.
Unacceptable – Examples of unacceptable limited use
- Any non-approved use of the district’s network
for commercial or non-profit businesses including but not limited to
charities, work for your spouse’s business, mailing lists, printing of
informational flyers, business cards, church or club newsletters/flyers,
advertise or solicit funds is prohibited.
- Use
of the District’s network for personal and private business is expressly
prohibited including but not limited to receiving excessive personal
e-mail, creating and faxing documents for legal action, perusing web sites
pertaining to your personal interests, composing a speech for a banquet to
honor your best friend, and/or extensive research for purchase of a new
surround sound system.
- Product
advertisement or political lobbying or campaigning is prohibited including
but not limited to sending fund raising letters, e-mailing the latest Avon
catalog to fellow employees, and e-mailing to solicit guests for a
Tupperware party.
- Hate mail, chain
letters, harassment, discriminatory remarks pornographic references or
graphics, and other antisocial behaviors are prohibited. An example might
include forwarding graphic love letters or writing steamy e-mails.
- Employees are not to
use their district computers to forward non-work related e-cards, e-mails,
and chain letters to other employees.
Other non-related activities that are prohibited include but are
not limited to wagering, lottery (even free types), and downloading of
files for personal use.
- It is prohibited and
illegal to download copyrighted works, unless licensed by the copyright
holder.
E-Mail
Do’s and Don’ts for Southside Employees
DO
- Use
of your MS Outlook account is for District business. Limited personal
use of MS Outlook or a web-based e-mail account is allowed as long as it
does not adversely affect your job performance or unduly burdens the
network.
- Check your e-mail at
least once a day.
- Include as a “CC” any
person mentioned in the body of a message.
- Write in a “business e-mail
style” – salutation, closing, proper grammar and spelling
- Remember
the human. Write your message so
that the meaning is crystal clear. When you communicate electronically,
all you see is a computer screen. You don't have the opportunity to use
facial expressions, gestures, and tone of voice to communicate your
meaning; words are all you've got.
Stop and think how the other person is likely to receive your
communication and you will go a long way towards preventing
misunderstandings and not giving offense.
- Always
put something in the Subject box.
Messages that arrive with no indication of source and no Subject
are very likely to be treated as “junk mail.”
- Try
hard to be brief. This is
desirable, but business messages will usually be longer than personal
notes. It is important, also, to
communicate - don't sacrifice understanding for brevity.
DON’T
- Put
anything in your message that you would not put in other forms of writing
or that you would regret seeing later with your name attached!
- Forward a message to
anyone without informing the author.
- Share your MS Outlook
password with ANYBODY.
- Send
mass e-mails to hundreds of employees, even if the messages are
school-related, without written permission from the SISD Technology
Coordinator.
Internet
Safety for Employees
Southside
ISD
- Do not share your MS
Outlook password with ANYBODY.
- Actively
and consistently monitor students under your supervision while they are on
the Internet.
- Clearly
communicate your expectations regarding when, where and how your students
may use the Internet. Consider creating “hotlists”
of pre-screened sites instead of having your students use search engines.
If your students are to use search engines, confirm that they are
age-appropriate.
- If
you or your students do find something online that is inappropriate or
makes you feel uncomfortable, back out of the site immediately.
- If
you come across a site that you believe should be blocked by the
district’s filtering software, immediately follow up with a message to IT.
- Do
not submit personal information (social security number, credit card
number, etc.) via a form on the Web unless you are absolutely sure that
the site is a reputable one that uses secure encryption technology.
Network
Do’s and Don’ts for Southside Employees
DO
·
Use Southside
network resources for District business. Limited personal use of the
network is allowed as long as it does not impose a tangible cost to the
District, adversely affect your job performance or unduly burden the network.
·
Log off or exit
applications that contain confidential data when you are going to be away from
your desk (MS Outlook, Gradespeed, etc.).
·
Change your
passwords (MS Outlook) on a regular basis.
Three times a year is generally recommended.
·
Choose your
passwords with care. There are some general rules that you should keep in mind when choosing
a password. They include:
o
Use at least eight characters
o
Include both upper and lower case letters, as well as
digits
o
Use a password that can be typed quickly, so someone
else cannot look over your shoulder
o
Don't
use anything that is easy to guess, such as your name, your birthday, or any
word or acronym that is characteristic of you
·
Save documents in
your secure home directory on the network, especially those that contain
confidential information.
·
Backup all
essential files, either to your home directory (T: drive) or floppy diskettes.
·
Antivirus
software will be updated centrally by the IT.
·
Be conscious of the physical security of your equipment,
especially if you work in an area visited often by persons from outside your
Department or from the public. Lock doors to offices when not used or during
off-hours. Maintain physical security of any portable computer equipment such
as laptops or notebooks.
·
Report abuse of
the network to IT.
DON’T
·
Leave yourself
logged in to the network overnight
·
Try to access
information that was not intended for you
·
Share your
accounts or passwords with anyone in any manner
·
Write your
passwords down
·
Use any district-provided computing resource to do something
illegal, threatening, or deliberately destructive—not even as a joke. All
complaints will be investigated
·
Be a “bandwidth
hog.” E-mailing large attachments such
as music or movies, or listening to Web-based media (news, music, radio, etc.)
use large amounts of bandwidth and slow the network down for others.
Filtering
Software Used in Southside ISD
The
Internet is an important teaching tool used in Southside ISD classrooms and
libraries. The Internet can, however, provide students with access to
inappropriate material. For this reason,
Southside ISD uses “filtering” software that attempts to block access to
visual depictions and descriptions that are obscene, pornographic,
inappropriate for students, or harmful to minors, as defined by the federal
Children's Internet Protection Act. No
filtering software product is foolproof.
The
current filtering software employed by the district is called WebSense™. The WebSense software comes with a programmed list of blocked
sites. The list of blocked sites is
updated daily. In addition, key district
personnel have the ability to add sites to the blocked-sites list, and also to
allow access to a blocked site upon approval by the Assistant Superintendent of
Instruction.
Categories of blocked sites include:
- Violence/Profanity
- Partial Nudity
- Full Nudity
- Sexual Acts
- Gross Depictions
- Intolerance
- Satanic/Cult
- Drugs/Drug Culture
- Militant/Extremist
- Sex Education
- Questionable/Illegal & Gambling
- Alcohol & Tobacco
Campus Web
Site Standards
Southside
ISD
Global Statements
¨
The primary focus, which is
expected of every Campus Web Site, is to promote a positive image for the
campus and District, as well as to keep students, parents and community members
informed about campus life
¨
The secondary focus, which
is optional for every Campus Web Site, is to use the site as an instructional
tool for students and teachers.
Appropriate curriculum related links and Web components that enhance
courses and subject areas are a valuable instructional resource for students
¨
The Campus Web Site will
be developed and maintained by a “Campus Webmaster.”
·
A successful Campus
Webmaster will be a staff member who is creative, logical, and skillful in
computer technology. The Campus Webmaster must necessarily excel at time
management and work well with other campus staff. (Professional staff members are preferred;
however, paraprofessionals may be considered on a case-by-case basis.)
·
The Campus Webmaster will
submit a monthly log to Instructional Technology, documenting Webmaster work.
·
Staff development and
software will be provided for Webmasters
·
Campus Webmasters will be
required to attend the 8-hour SISD Webmaster Staff Development Series in the
fall. Macromedia Dreamweaver,
the new SISD software standard for Webmasters, is used in the Webmaster Staff
Development Series.
·
Web Masters are encouraged
to attend the monthly Webmaster meetings to enhance their skills. Webmasters will be notified of the meeting
dates by the IDS staff.
Standards
I. Required
Elements
A. Homepage
1. Link back to Southside homepage
2. E-mail contact for the campus office
3. E-mail contact for the Webmaster
4. Mailing address
5. Telephone and fax numbers
6. Copyright statement
7. Update of last revision. Update information before it becomes outdated
or monthly, whichever is most current.
8.
Six to ten links
to sub-menus/documents
9.
Link to a
Credits Page (source citations)
10. A hit counter
11. Download time of 10 seconds or less from within the
Southside network
B. Sub-Pages
1. Link back to the campus homepage and/or the relevant
sub-menu
2. Download time of 30 seconds or less from within the
Southside network
II Web Publishing
The Campus Webmaster,
under the direction of the Campus Principal, is responsible for developing and
maintaining the Campus Web Site.
1. Protection
of student privacy is imperative.
·
Do not
publish surnames.
·
Do not publish
photos of individuals (groups are acceptable).
·
Do not
publish home addresses.
·
Do not publish
home phone numbers.
·
Do not
publish grades or test scores of individual students.
2. Get parental permission
before publishing any information (photos, voice, video) about a student or
before publishing any student work. The Campus Web Master or designee must keep
a copy of this release, which must be renewed annually, on file.
3. The Campus Web Site (especially links to the
outside world) must be reviewed and approved by the Campus Principal. The
Campus Principal makes all final decisions regarding the scope and design of
the Campus Web Site.
4. The Campus
Principal or Campus Webmaster may designate other campus employees to
work with the Campus Webmaster, as part of a “Campus Web Team.” Campus Web Team members can volunteer
their time to maintain their own department or teacher/classroom web
sites. Campus Web Team members must
abide by the SISD Guidelines for Web Publishing.
5. All official (i.e. approved by the Campus
Principal) campus department and teacher web sites must reside on the District
web server. Only the Campus Webmaster may upload content to the
campus site, all of which must reside on the SISD web server. Upload passwords
are not to be shared with anyone.
6. There must
be no errors in spelling or grammar.
7. The content must be
appropriate for K-12 education, in line with the District Acceptable Use
Policy, and useful to the target audience.
8. Include
graphical elements that complement rather than detract from the content.
9. Maintain functional and graphical continuity
(i.e. similar “look and feel”) on all pages down through the second layer. Take
into account the needs of the campus departments when designing the
Campus Web Site.
10. Keep it simple! Content is much more important than
gratuitous use of the “latest and greatest” in Web authoring tools. If necessary, the Campus Webmaster or Campus Web
Team members may discuss additional needs (technology infrastructure, hardware,
software etc.) with the District’s Instructional Technology Webmaster.
Hallmarks
of a Well-Designed SISD Campus Web Site
4
Visitors are
able to navigate easily within the Web site
4
All links work
correctly
4 An interesting and inviting view of
campus life is presented
4 Current calendars, events, and news are
published
4
Student and
campus achievements, awards and recognitions are showcased
4
Helpful
information regarding teams, departments, faculty, staff and administrators is
included
4 Helpful
information regarding philosophy, mission, rules and programs is included
4
Links to
relevant SISD Departments are provided (ex. Special Ed., Gifted & Talented,
Academic Standards, Instructional Technology)
4
Links to relevant
external resource links for parents are provided (ex. special needs sites, PTA,
Texas Essential Knowledge & Skills)
4
Writing,
artwork, and other student works are published